State procurement process hawaii

A Request for Information (RFI) shall be conducted prior to the development of a request for proposals for the purposes of: obtaining community input. Protest and request for reconsideration processes for purchases of health and human services, for private providers. Replaces interim rules dated on […] State of Hawaii State Procurement Office. 1 Key Information 5. The State of Hawaii pCard is a Mastercard (credit card) issued by Bank of America and includes custom designed features with built-in controls to meet the specific needs of the cardholder and the agency. Protest Form Instructions. There is no fee to process the renewals for the clearances. FOR . g. Health & Human Services. Response to Formal Protest. Protests for Goods, Services & Construction. Phone: (808) 586-0554 | Fax: (808) 586-0570 Note: Chief procurement officers are designated by HRS Section 103D-203. Log in to your HCE account. X icon Youtube icon. A seller is able to receive automatic email notification whenever there is a solicitation for the types of goods and services that the seller may be State Procurement Office (SPO) Procurement Circular No. 05. Jul 19, 2016 · SPO 115- Professional Services. State. Since January 2021, Kahakui has served as Acting Administrator and Chief Procurement Officer and before that, she was the Procurement Office’s assistant administrator. 2017-06: GSA Schedule 70 Contracts for IT Services Only. Published on December 14, 2023, the Request for Proposals (“RFP”) outlined a three-stage procurement process aimed at securing contract (s) with a private developer entity to serve as the master developer for the New Aloha Stadium Entertainment District (“NASED”). The following federal procurement requirements are highlighted: State procurement practices must, at a minimum, comply with […] The decision shall: (1) State the reasons for the action taken; and. The Process. ehawaii. A. When you complete a renewal, it Part 1 provides an overview of the various state and county purchasing jurisdictions, the various methods of procurement, public notices for the various solicitations available, previous awards made, methods of payment, a brief overview of Hawaii Compliance Express (HCE) and information on the Hawaii eProcurement system (HIePRO). Kahakui’s nomination to a four-year term as Administrator and Chief Procurement Officer of the State Procurement Office is subject to approval by the state Senate. Once processed, and providing you are compliant with the certifying state and federal agencies, your Certificate of Compliance will be in Hawaii Compliance Express. -Initial term if this Contract: Two (2) years, from 10/01/2022 - 9/30/2024. IGE GOVERNOR CATHERINE P. Exemptions. Prior to receipt of offers, protestor should initially seek an informal resolution to the protestors complaint with the procurement officer named in the solicitation. For copies of handouts see Training Materials & References. This ensures that at the time of evaluation there is a clear and documented process for how the solicitation responses will be evaluated. Phone: (808) 586-0554 | Fax: (808) 586-0570 DEPARTMENT OF COMMERCE AND CONSUMER AFFAIRS DAVID Y. The report identified sixteen recommendations to closer align the state procurement process to the federal procurement process. The head of the purchasing agency submits a request for exemption in writing (Form SPO-H-150) to the chief procurement officer. A seller is able to receive automatic email notification whenever there is a solicitation for the types of goods and services that the seller may be Jan 8, 2014 · Posted on Jan 8, 2014. Public Notice of Solicitation. Vendor Guide. Contact Person. RFP D21-067 . Telecommunications Request Procurement Planning Sub-Sections 2. Purchasing agency has budgeted funds and/or the legislature has appropriated funds for purchase of health and human services. Your department HANDS administrator will give you access to HANDS. Crisis Purchase of Services Procurement Method. The legislature finds that the procurement 2 process is in need of clear legislative direction to award state 3 contracts to responsible bidders or offerors through the state 4 procurement process, to increase accountability with performance State Procurement Office Exemptions from HRS Chapter 103D (SPO125) SPO (Rev. Additional policies, procedures, and instructions are issued by the Administrator of the State Professional Services Procurement Method. In the case of competitive method of procurement, any failure to follow any procedure, requirement or evaluation criterion in a request for proposals issued by a purchasing agency. gov payment process Provides a single user friendly display of all notices for solicitations and awards. Intra and Out-of-State Travel Procedures. Box 119 Honolulu, Hawaii 96810-0119 Tel: (808) 587-4700 email: state. The Competitive Purchase of Service Request for proposals (RFP) is the most frequently used procurement method for purchasing health and human services. 17) SPO-050: Notice of Request to Use GSA Schedule 70 for Purchases/Contracts Exceeding $1,000,000. AWAKUNI COLÓN DIRECTOR FOR IMMEDIATE RELEASE August 13, 2018 State Warns Businesses of Fraud Scheme Imitating State Procurement Process HONOLULU, HI – The Department of Commerce and Consumer Affairs (DCCA) is advising businesses to verify any state purchase requests received via e-mail. defined as professional by the laws of the State of Hawaii or the scientific occupation series contained in the United States Office of OVERALL PROCESS. The Judiciary may use HIePRO to solicit price quotations for goods and services of $15,000 to less than $100,000. STATE OF HAWAII DEPARTMENT OF EDUCATION PROCUREMENT AND CONTRACTS BRANCH . Overview of Protests Informal Resolution of Protest Protests may be resolved at any time during the protest process by mutual agreement utilizing any of the allowable methods for resolution. For protests of award pursuant to HRS 103D-303 (Competitive Sealed Proposals) or 103D-304 (Professional Services) protestor may request a debriefing. Aug 30, 2021 · HI-SPO-111_SB_Sole_Source_Method_of_Procurement_PDF Posted on Aug 30, 2021 Allowable Protests. gov account if you do not already have one. In addition, this planning process fosters sharing information between state Oct 7, 2021 · STATE OF HAWAII STATE PROCUREMENT OFFICE P. Mar 21, 2024 · Once your contract is completed the contractor performance form should be done in a timely manner. procurement. 2 Evaluation Factors RELATING TO PROCUREMENT. The State Procurement Office respectfully transmits the Procurement Consolidation Working Group Final Report to the Legislature as required by Act 282, Session Laws of Hawaii 2022. Any procurement that you conduct shall be in accordance with the statutes, rules, and policies. Should you need assistance with your renewal, contact technical support at (808) 695-4620. The following table outlines the small purchase thresholds and the associated types of […] The following protest procedures are available for goods, services and construction issued pursuant to HRS Chapter 103D. facilitating community planning activities. • HAR 3-122-35 Waiver to Competitive Sealed Bids • HAR 3-122-59 Waiver to Competitive Sealed Proposal STATE OF HAWAII DEPARTMENT OF EDUCATION PROCUREMENT AND CONTRACTS BRANCH . SPOH-806i. Treatment Purchase of Services Procurement Method. Certify and electronically sign application. Phone: (808) 586-0554 | Fax: (808) 586-0570 Dec 14, 2023 · PROCUREMENT. Administrative rules for emergencies are defined in HAR Chapter 3-122, Subchapter 10. org HART Dean Matro 768-6246 n/a dean. SCHOOL IMPROVEMENT SERVICES . takaesu@hawaii. Overview of Government Contracting. Use the ‘Edit’ link of the section to make changes. Telecommunications Request procedures. Home; News & Events; For Vendors; Procurement Policy Board; List State Procurement Office (SPO) Procurement Circular No. Go to Page. Revision Date: 2014 SPOH-807. Current contracts will be extended while the new procurement process is underway to ensure that Maui and Kauaʻi County residents have uninterrupted access to ambulance services. GSA IT Schedule 70 instructions (2017. Using taxpayer funds incurs additional requirements that sometimes lengthen the procurement process. GSA IT Schedule 70 Frequently Asked Questions (FAQs) for Buyers. This is an unofficial version of the HAR converted to WordPress for convenience and easy searchability. gov The specific steps and processes the Procurement Team will utilize in each step in the evaluation process should be documented in an evaluation plan. Review Data. 103D-202 Authority and duties of the policy board . Home; News & Events; For Vendors; Procurement Policy Board; List Welcome to the State of Hawaii Procurement Wizard. training@hawaii. Manage and track Hawaii Compliance Express (HCE) compliance status. 2017-0352, also known as the RFP Docket, in 2017 to […] A new procurement process will commence in the coming weeks. gov 586 -0565 Kevin Takaesu kevin. Exhibit A in HAR Chapter 3-120 titled Hawaii State Procurement Office 1151 Punchbowl Street, Honolulu, HI 96813. 4 Statutes Rules Templates Training 2. HANDS informational sessions can be found here. Watch the videoto learn how. gov Procurement notices of solicitations, including those on the State of Hawaii eProcurement System (HIePRO) are automatically placed on the Hawaii Awards and Notices Data System (HANDS) . From identifying and defining a need to determining the most appropriate acquisition method that addresses that need, the planning phase SPO 210- Treatment, Restrictive, Crisis and Small Purchase Methods of Procurement and Exemptions from HRS Chapter 103F. In accordance with Hawaii Revised Statutes Section 93-16, this report may be viewed electronically Hawaii Revised Statutes (HRS) Chapter 103D, Hawaii Public Procurement Code (Table of contents) (Links to sections) HRS Section 103D-303 Competitive Sealed Proposals; HRS Section 103D-101 Requirements of Ethical Procurement; Hawaii Administrative Rules (HAR) Chapters 3-120 to 3-132 (all chapters apply) HAR Chapter 3-122, Subchapter 6 The State Procurement Office (SPO) is excited to announce that we have entered into an agreement with Amazon Business for pCard purchases of $2,500 or less. Procurement U courses are designed with you in mind, with a wide selection of free courses fully funded by NASPO, along with on-demand and instructor-led courses that provide the flexibility you need to continue learning. 2 Evaluation Factors Procurement Process & PUC’s Role Hawaiian Electric develops Requests for Proposals (“RFPs”) to solicit competitive bids from developers (and Hawaiian Electric and their affiliates, subject to restrictions) to meet the energy and capacity needs of Oahu, Maui, and Hawaii Island. refuse, Oahu, DAGS) to narrow down the search parameters. officer . SPO Staff Name e-mail Phone Number Donn Tsuruda-Kashiwabara donna. https://hiepro. 103D-205 Authority and duties of the chief procurement . Feb 13, 2024 · Pursuant to 3-122-1, “Alternative procurement method" means a procurement method used due to a waiver from the competitive sealed bids or proposals process when one or no responsive, responsible offer is received. In accordance with the approved sole source and contract. Select the “renew” option. 1. BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF HAWAII: 1 SECTION 1. 9. Chapter 92F, Uniform Information Practices Act ( Section Listing) Chapter 84, Standards of Conduct ( Section Listing) Chapter 103, Expenditure of Public Money and Public Contracts ( Section Listing) Chapter 104, Wages and Hours of Employees on Public Works ( Section Listing) Insurance Requirements for Contracts. office@hawaii. You may also view the protest process flowchart. (2) Inform the protestor of the protestor’s right to an administrative proceeding as provided in this part, if applicable. Professional Services pursuant to HRS Section 103D-104, are those services within the scope of practice of architecture, engineering, law, medicine, accounting, etc. Thank you and enjoy! (1)Historical Note: This chapter: 1. gov There is no fee to process the renewals for the clearances. Before granting an exemption the chief procurement officer consults with the administrator of the State Procurement Office. ebisui@k12. Seeing a significant jump from last year’s 5th place ranking, CPOs will focus on the automation of processes including digitization of solicitations, bids, contracts, and record keeping. See full list on spo. The official PDF version of the HAR should be used for citing purposes. Follow the procedure below: Create an eHawaii. 3 Statutes Rules Templates Training Section Five: Contract Management 5. 1-5. Questions about Registering, How to Use HANDS, Forgotten Password: Tyler Hawaii: Phone: (808) 695-4620 or. gov County of Hawaii Diane Nakagawa 961-8440 n/a Diane. Chief procurement officer posts the notice of sole source for a minimum of 7 days before approval action by chief procurement officer. hi. The State of Hawaii pCard is a MasterCard (credit card) issued by First Hawaiian Bank and includes custom designed features with built-in controls to meet the specific needs of the cardholder and the agency. Position Level 2. 2 Small Purchases Process If a requirements falls under the dollar thresholds discussed below, the Agency should purchase the goods, services or construction using the streamlined processes for the small purchase method of procurement. There may be situations by which procurement by competitive means is either not practicable or not advantageous to the State. Note: Chief procurement officers are designated by HRS Section 103D-203. No cost or login required to browse (Login is only required to submit a response through a State or County eProcurement system) HANDS gathers information from multiple procurement platforms and Small Purchases Sub-Sections 4. 1. Methods of Procurement. tsuruda-kashiwabara@hawaii. For Insurance Requirements for Contracts. Training Contract Administration Training Reference (Workshop SPO 135) (PDF 25 Aupuni Street, Suite 1101 Hilo, HI 96720 Phone: (808) 961-8231 Fax: (808) 961-8248. Develop Procurement Strategy Plan Sub-Sections 2. A request for information (RFI) shall be conducted in preparation Procurement Process & PUC’s Role Hawaiian Electric develops Requests for Proposals (“RFPs”) to solicit competitive bids from developers (and Hawaiian Electric and their affiliates, subject to restrictions) to meet the energy and capacity needs of Oahu, Maui, and Hawaii Island. The procurement strategy meeting is an important step in the planning process as it gives the team an opportunity to brainstorm and discuss the market research, once gathered. 1-2. Step 1: Debarment Action HRS Section 103D-702(a) Prior to commencing debarment action, consult with: Purchasing agency; Attorney General (AG) or the corporation counsel; and Person or firm who is to be debarred (where practicable). Personnel tasked with procurement duties that include specification RFP Point of Contact: Wendy Ebisui email: wendy. Explore Courses Sign In. Like the private sector, the state wants best value for its purchases. Accordingly, the purpose of this Act is to: (1) Enact statutory changes to implement certain recommendations made by the state procurement office's review of Hawaii procurement laws conducted pursuant to House Purpose of the Community Planning Process. Subject: Understand what are 'professional services'; step through the processes to procure professional services as a qualifications based process; review and selection committees and responsibilities; affidavit form; conducting a debriefing; and requirement for posting of award information. defined as professional by the laws of the State of Hawaii or the scientific occupation series contained in the United States Office of . It is the official guide to the Executive Branch and other jurisdictions on the procurement process for goods, services, and construction. (d) A copy of the decision under subsection (c) shall be mailed or otherwise furnished immediately to the protestor and any other party intervening. To practice uniform planning to maximize efficiency and economy in the procurement of health and human services; and to ensure that the state and service providers deliver services of the greatest need to the community. Dec 7, 2023 · Based on the voting results, the highest priority for state central procurement offices in 2024 will be Modernizing the Procurement Process. The statute that governs emergency is HRS 103D-307. From this […] Vehicle Procurement for FTA 5310 Grant Program (Elderly and Disabled) States (in this case, Hawaii via its HDOT STPO) and their subrecipients must comply with the applicable FTA Circulars for the Section 5310, Section 5311, and Section 5339 programs. Procurement Officer (s) (excluding those positions named in Level 1) whose responsibility it is to oversee/supervise the procurement process, develop, draft, review, edit, approve, or conduct any method of procurement, and ensure procurement compliance. Who to Contact with Questions. Allen@hawaii. 4 Develop Procurement Strategy Plan The Procurement Team should meet to develop a procurement strategy. 1 year. 1 Contract Management Phase Process Flow The Contract Management phase of the procurement lifecycle is defined as the process of monitoring and tracking contracts and the associated vendors to be certain requirements are delivered, terms and conditions are being Jan 7, 2014 · Vendors should subscribe to Hawaii Compliance Express and submit all required documentation. September 6, 2023 The State of Hawaii signed a multi-year agreement to use mdf commerce’s advanced procurement technology suite to digitize and streamline its end-to-end procurement process. gov 586 -0568 Hawaii Revised Statutes (HRS) Chapter 103D (Table of contents) (Links to sections) HRS Section 103D-302 Competitive Sealed Bidding; HRS Section 103D-101 Requirements of Ethical Procurement; Hawaii Administrative Rules (HAR) Chapters 3-120 to 3-132 (all chapters apply) HAR Chapter 3-122, Subchapter 5; HAR Section 3-131-1. 3 Statutes Rules Templates Training Section Two: Procurement Planning 2. Awards over $100,000 require cost or pricing data ( HAR Section 3-122-123) Term Limit of Contract. Competitive Purchase of Services Procurement Method. You will see in red, “please renew” next to the company name. 103D-206 Additional duties of the administrator If you have any questions, contact the State Procurement Office at (808) 586-0554 and request the Health & Human Services section. Questions about a Specific Solicitation: Contact the buyer or contact person as stated in the solicitation. TO ADDRESS HAWAII STATE PRIORITIES . Contact your department HANDS administrator and give them the email associated with your eHawaii. 2 Statutes Rules Templates Training 4. REQUEST FOR PROPOSALS . M - Personnel responsible for Travel arrangements and personnel responsible for pre- and post-review of travel documents. Restrictive Purchase of Service Procurement Method. Protests for Health and Human Services. The City and County of Honolulu and County of Hawaiʻi operate emergency medical ambulance Hawaii State Procurement Office 1151 Punchbowl Street, Honolulu, HI 96813. HRS Section 103D-702(b) Causes for debarment or suspension: Conviction for commission of a criminal offense as an incident to obtaining or […] Hawaii Administrative Rules (HAR) Contract administration refers to all functions related to a given contract: from the time it is awarded until all work is completed, accepted and all payments have been made; or until the contract is terminated and disputes resolved. gov account and your position title. The pCard process is fully automated, allowing all purchases and payments to be tracked and easily managed. 103D-204 Establishment of the state procurement office; administrator . Then enter keywords (e. Other sources of exemptions include requests for exemption from chapter 103D, HRS, to the Chief Procurement Officer, and those procurements exempted by HRS Section 103D-102. mdf commerce inc is a SaaS leader in digital commerce technologies. 02, Procurement Code of Those who may need special accommodations are encouraged to contact the State Procurement Office at (808) 586-0558 at least two business days in advance. Please contact the State Procurement Office (state. The State Procurement Office (SPO) has partnered with Department of Human Resources Development (DHRD) to host our procurement courses on their new Captivate Prime Learning Management System (LMS). The legislature finds that the procurement 2 process is in need of clear legislative direction to award state 3 contracts to responsible bidders or offerors through the state 4 procurement process, to increase accountability with performance Chapter Title Updated Sub-chapter, Section, Attachment or Exhibit Effective Date Other Links 3-120 General Provisions 08/24/2009 Ramseyer Section 3-120-4 and Exhibit A 08/21/2016 Ramseyer 3-121 Procurement Organization 08/24/2009 Ramseyer 3-122 Source Selection and Contract Formation 03/21/2008 Sections 3-122-14 and 3-122-66 08/21/2016 Ramseyer 3-123 Cost Principles 11/25/2002 3-124 Non-Executive Departments Learners: Please contact spo. 103D-203 Chief procurement officers . Develop a plan for a five-year phased in consolidation, under the state procurement ofice, of all state executive branch procurement services and staff, except the Hawaii health systems corporation, University of Hawaii, and ofice of Hawaiian affairs. 6/15) 4 Continued HRS 103D-102 5. Select “renew” to complete the process. NOTE: Throughout the process, there is a timeline such as the vendors have to get back to the agency within twenty days or the information on the form will be considered complete, and will go back to the agency […] HAR Chapter 3-148. Hours: 7:45 AM - 4:30 PM, Monday - Friday (excluding holidays) Division Head: Nicole Charon, Acting Purchasing Agent. The Commission opened Docket No. Note: it can take up to 2 weeks to process your application. will be received through the State of Hawaii eProcurement System (HIePRO) at . An in-depth review of the source selection methods other than competitive (RFP) including conditions for use, procedure for requesting approvals, forms, procurement notice requirements, posting requirements and record-keeping. gov. Phone: (808) 586-0554 | Fax: (808) 586-0570 Procurement Related Statutes. Issuing Office: Hawaii State Department of Education Procurement and Contracts Branch Waipahu Civic Center 94-275 Mokuola Street, Room 200 Waipahu, Hawaii 96797. Nakagawa@hawaiicounty. matro@honolulu. gov or phone at 587-4700. 5. Amounts awarded under HRS Section 103F-402 (competitive method of procurement) and 103F-403 (restrictive method of procurement) and all other The State Procurement Office (SPO) provides a web-based State of Hawaii Procurement Wizard. Small Purchases of Services Procurement Method. 1 Planning Phase Process Flow The Procurement Planning phase encompasses several key processes in the procurement lifecycle. The master developer will be responsible for master planning State of Hawaii State Procurement Office. RELATING TO PROCUREMENT. The State’s primary procurement resources include the Procurement Wizard, Hawaii Revised Statutes (HRS), and the Hawaii Administrative Rules (HAR). December 30, 2020 . This new program will simplify the purchasing process and allow buyers to take advantage of Amazon’s wide product selection and competitive prices for authorized business purchases. 3. Jan 30, 2024 · Chapter 103D, Hawaii Revised Statues, Hawaii Public Procurement Code (Code), is the State's single source of public procurement policy to be applied equally and uniformly, while providing fairness, open competition, a level playing field, government disclosure, and transparency in the procurement and contracting process vital to good government. Welcome to the State of Hawaii Procurement Wizard (Procurement Manual). NOTE: Throughout the process, there is a timeline such as the vendors have to get back to the agency within twenty days or the information on the form will be considered complete, and will go back to the agency […] HIePRO is an online procurement system that matches Judiciary buyers with sellers. HANDS General Questions and Policy questions: State Procurement Office: Phone: 586-0554 or email hands@hawaii. Mar 21, 2024 · Posted on Mar 21, 2024. Health and Human Services | Protests. O. You will only be asked for payment if the renewal is for your annual subscription fee of $12 to use the service. Click ‘Bidding Opportunities’. Learn the basics about government contracting and what vendors need to know to do business with the State of Hawaiʻi. 04/01/2003. Hawaii State Procurement Office 1151 Punchbowl Street, Honolulu, HI 96813. The Purchasing Division assists all County agencies and programs in the purchasing of required goods and services in accordance with Hawai Protest Procedures. board . The Procurement Wizard is the official guide to the procurement process for goods, services, and construction. Procurement personnel may contact the listed State Procurement Office (SPO) staff or you may contact me at Sarah. 103D-201 Creation and membership of the procurement policy . Aug 10, 2016 · Contract Management Sub-Sections 5. gov for access to the LMS. Professional Services Procurement Method. (e Supply Procurement Office 748-5071 n/a fn_procurement@hbws. This is the official guide to the Executive Branch and other jurisdictions on the procurement process for goods, services, and construction. Feb 4, 2021 · STATE OF HAWAII STATE PROCUREMENT OFFICE P. SEALED PROPOSALS . Dues and fees of organizations of which the State or its officers and employees are members, including the National Association of Governors, the National Association of State and County Governments, and the Multi-State Tax Commission; 6. -Maximum term of this Contract: Three (3) years, from 10/1/2022 through 9/30/2025. Box 119 Honolulu, Hawaii 96810-0119 Tel: (808) 586-0554 clear and consistent process. hawaii. gov) if you notice any deficiencies. 1 Key Information 2. 1 UPDATES HIePRO is an online procurement system that matches Judiciary buyers with sellers. Project Time of Performance: The duration of the project is considered from execution of this contract through the CCWIS implementation and configuration phase. The State Procurement Office (SPO) serves as the central authority on procurement statutes and rules for all government bodies of the State and its counties. us Phone: (808) 675-0130 Fax: (808) 675-0133. Non-Executive Departments Learners: Please contact spo. 2017-0352, also known as the RFP Docket, in 2017 to […] Vendor Guide. Search this site Search button. State of Hawaii Signs Agreement to Digitize and Streamline Procurement Process. Forms. M - Level 2 (Competitive Sealed Bidding, Competitive Sealed proposals, Professional Services) R - Health & Human Services (all methods) SPO 155. li eo yv yj ya ys jo gw kr gp